With summer holidays on the horizon, businesses need to prepare for potential travel disruptions that can impact employee attendance.

Common issues like flight delays or air traffic control issues can cause havoc, serving as a stark reminder of the importance of having robust HR policies in place to manage these unexpected absences.

The Impact of Travel Disruptions

Flight delays and cancellations can cause significant headaches for both employees and employers. When staff are unable to return to work on time, it can lead to staffing shortages, decreased productivity, and increased stress for those covering for absent colleagues. Therefore, it’s crucial for businesses to have a proactive approach to managing these situations.

Key Strategies for HR Departments

1. Flexible Working Arrangements

Implement policies that allow employees to work remotely if they are stranded abroad. This flexibility can help maintain productivity and reduce the stress associated with travel disruptions.

2. Clear Communication Channels

Ensure that employees know the protocol for informing their employer about travel delays. Quick and clear communication helps in planning and minimises the impact on operations.

3. Contingency Planning

Develop contingency plans that can be activated in the event of significant travel disruptions. This might include temporary staffing solutions or redistributing work among available employees.

4. Leave Management Policies

Review and update leave management policies to address scenarios where employees may need additional paid or unpaid leave due to travel disruptions. Clear guidelines can help manage expectations and reduce conflicts.

5. Support Systems

Provide support for employees dealing with travel-related issues. This could include practical assistance in re-booking travel.

How LeavePlanner Can Help

LeavePlanner is fully equipped to streamline the management of unexpected absences. Our all-in-one system designed specifically for SMEs, means HR departments can efficiently track and manage employee absences, ensuring minimal disruption to business operations.

LeavePlanner plays a vital role in being able to manage flexible working and shift timetables to arrange suitable cover for missed shifts.

As families plan their summer holidays, businesses must get ahead and anticipate potential travel disruptions, to minimise their impact and maintain smooth operations.

For an efficient absence management solution, arrange your free trial of LeavePlanner. Call Steve on 01252 636 070 or email support@leaveplanner.com

Pssst! Check out our new all-in-one system, HR Planner, which incorporates an easy-to-use leave management solution, designed specifically with SMEs in mind.